Job Description

No child dies from preventable causes before their 5th birthday All children learn from a quality basic education and that, Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child-safe organization by fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and improve their living standards of the child.

Position: Awards Management Coordinator

Reports to:  Head of Awards Management

Location: Aden 

ROLE PURPOSE:

The purpose of this post is to support the Award Management team in the planning, securing and managing of both development and humanitarian awards. The position involves supporting award information management and compliance with systems and processes. 

Under the direction of Head of Awards, the Awards Coordinator will be responsible for supporting the team to adhere to all award management obligations internally within Save the Children and externally with donors. 

This role will work closely with Program Quality and Impact (PQI), Program Implementation/Program Operations, Finance, Supply Chain and other relevant functions that have direct connection to the financial and narrative reporting, monitoring and analysis, compliance processes and similar responsibilities.  In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY

Developing Self and Others

• Proactively contribute to a high-performing Awards Management team by mentoring and supporting team members, promoting continuous learning, knowledge sharing, and consistent application of best practices across the awards lifecycle.
• Lead effective collaboration with cross-functional teams (PQI, Finance, Operations, MEAL, Programs, and Partnerships), ensuring shared understanding, timely inputs, and coordinated implementation of awards.
• Support and contribute to structured capacity-building initiatives for SCI staff and implementing partners, strengthening competencies in awards management processes, donor compliance, and internal systems.

Communicating with Impact, Negotiation and Coordination

• Coordinate and lead the preparation of high-quality, donor-ready reports as delegated by the Head of Awards Management, ensuring coherence, accuracy, compliance, and timely submission through effective cross-team coordination.
• Proactively engage with budget holders, program teams, and partners to obtain timely, accurate narrative and financial inputs, ensuring consistency between program progress, budgets, and donor requirements.
• Support award negotiations, amendments, and modifications by providing informed technical input, reviewing grant terms and conditions, and advising on compliance implications in line with SCI policies and donor expectations

Compliance and System Management

• Ensure robust compliance across the full award lifecycle by providing oversight, guidance, and quality assurance to staff on SCI policies, donor regulations, and internal processes.
• Maintain strong functional ownership of the Awards Management System (AMS), ensuring high data quality, timely updates, and effective use of system reporting to support planning, monitoring, and decision-making.
• Act as a technical resource on donor compliance requirements related to award management, including budgeting, reporting, and amendments, supporting teams to consistently meet deadlines and quality standards.
• Proactively identify, assess, and escalate compliance risks, supporting the development and implementation of mitigation actions in coordination with relevant stakeholders.
• Coordinate award compliance readiness checks ahead of audits, donor reviews, or internal assurance exercises, documenting gaps, corrective actions, and follow-up responsibilities

Monitoring, Analysis, and Financial Oversight

• Lead regular financial monitoring and variance analysis for assigned awards, working closely with Finance and budget holders to identify risks, trends, and required corrective actions.
• Ensure award budgets, donor budget lines, and revisions are accurately reflected in AMS and aligned with approved agreements, reports, and donor requirements.
• Contribute to the development, refinement, and use of analytical tools, dashboards, and monitoring frameworks to support evidence-based decision-making and timely action on financial and programmatic performance issues.
• Support in maintaining an early-warning alert mechanism (financial, timeline, or compliance triggers) that flags awards at risk and proposes corrective options before issues materialize.

Portfolio management and strategy

• Support the Head of Awards Management in portfolio-level reviews by tracking key performance indicators, highlighting emerging risks, and contributing to mitigation and prioritization actions.
• Periodically review and optimize end-to-end awards workflows, identifying inefficiencies, duplication, or delays, and proposing practical improvements aligned with operational realities.
• Coordinate and contribute to award lifecycle planning and review exercises, ensuring efficient workflows, compliance, and timely donor submissions across the portfolio.
• Maintain and continuously improve internal awards trackers and monitoring tools, ensuring real-time, reliable data is available for management reporting, strategic decision-making, and donor/member communication.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 

• Professional qualification in Business, international development, business administration, finance and/or experience working in a related role for at least 5 years.

Experience AND Skills 

• University degree in international development, business administration, finance and/or experience working in a related role.
• Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines for 5 years period.
• Relevant experience managing donor funded projects within an International Non-Governmental Organisation (INGOs) particularly those addressing human and children’s rights programming and partnership / localisation contexts.
• Demonstrated experience working with implementing partners, including coordination of sub-awards/sub-grants, compliance documentation and follow-up on donor and Save the Children International (SCI) requirements.
• Strong analytical, documentation and information management skills, with high levels of accuracy and attention to detail; strong computer literacy, including Excel and grants management systems or trackers.
• Proven ability to coordinate effectively across functions (Programmes, Finance, PDQ, MEAL, Operations, Partnerships and relevant functions) to meet donor requirements, deadlines and quality standards.
• Excellent interpersonal and communication skills in English, with the ability to influence, negotiate and coordinate inputs across diverse internal and external stakeholders.
• Demonstrated ability to work effectively in multicultural and international environments with strong cultural awareness and sensitivity.

Strong planning, prioritisation and time-management skills with the ability to manage multiple awards, competing deadlines and periods of peak workload

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.