The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Al Dhale, and expanded later in Sana’a and Hodeidah in the North. Currently IRC Yemen is operating in eight governorates in the south of Yemen through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment. The International Rescue Committee (IRC) has been working in the Middle East, North Africa and Ukraine (MENAU) for more than forty years. Today, the IRC has more than 2,200 staff working across the region, including in Iraq, Jordan, Lebanon, Libya, Syria, Ukraine and Yemen to support those affected by some of the world’s most complex and protracted humanitarian crises. SCOPE OF WORK: Under supervision of the Country Director (CD), and as a member of the Country Program Senior Management Team the Senior Operations Coordinator (SOC) will work with the Supply Chain, Administration, ICT and Field Coordinators to manage existing structures and processes, and work to improve how the Operations Department works internally and, importantly, how the Operations Department supports program implementation in the most efficient and effective way. The SOC will be responsible for the implementation of standard IRC processes, including procurement planning, distribution planning, project cycle management (PCM), Integra (ERP), and Power BI. They will stabilize operations and ICT teams to ensure compliance, cost control, quality and stakeholder satisfaction by implementing service-oriented practices. Additionally, the SOC will strengthen the operational support provided to IRC partners through active participation in partner capacity assessments, development, and implementation of partner support plans. They will also support the smooth operation of the Aden office, working closely with other members of the Senior Management Team to represent IRC in Yemen. The SOC position in Yemen is unaccompanied, based in Aden and requires extensive in-country and occasional regional travel. JOB SUMMARY: The Senior Operations Coordinator supports the Country Director in leading and improving IRC Yemen’s Operations functions, including Supply Chain, Administration, ICT, and Field Coordination, ensuring effective support to programs, partners, compliance, and office operations. WORKING RELATIONS: · Position Reports to: Country Director · Position directly supervises: Supply Chain. Administration, ICT and Field Coordinators · Other Internal and/or external contacts: o Internal: Regular relationships with HQ and Regional Supply Chain colleagues, Deputy Director, Programs, Deputy Director, Finance, Program department leaders. o External: NGO Coordination, and other relevant coordination fora. MAIN RESPONSIBILITIES: Supply Chain Management: · Supports the development and implementation of comprehensive supply chain strategies, including procurement, warehousing, transportation, and distribution, to support the operation and program activities. · Monitors and evaluates supply chain performance, identifying opportunities for improvement and implementing best practices to enhance efficiency, cost-effectiveness, and accountability. · Coordinates with internal stakeholders, external partners, and relevant authorities to ensure compliance with donor requirements, local regulations, as per the IRC standards and policies. · Supports coordination with partners by the supply chain team IT Management : · Promotes and ensures compliant use of IRC equipment and communication resources, including adherence to BIS licenses, confidentiality, and storage of data and similar. · Leads the planning, implementation, and maintenance of IT infrastructure and systems to support the operational needs of the organization, including hardware, software, networks, and telecommunications. · Ensures the security, reliability, and scalability of IT systems, implementing robust cybersecurity measures and disaster recovery plans. · Provides technical guidance and support to staff, ensuring proper utilization of IT resources and adherence to IRC IT policies and procedures. Data Management : · Establishes and maintains robust data management systems and processes to collect, analyze, and disseminate information critically to operational decision-making. · Oversee data collection, storage, and analysis activities, ensuring data quality, accuracy, and integrity in accordance with organizational standards and ethical guidelines. Programs Support, Strategy and Business Development: · Works with CD, DDP and Field Coordinators to identify opportunities for program expansion and support Field Office operations setup where applicable · Serves as point person for operational support to programs and in coordination with the DDP, provides strategic leadership to overall programming that is responsive to people’s needs in the designated area of operations. · Works with the Field Coordinators, Program Managers and relevant field teams during the preparatory work, assessments, technical requirements, and selection of external entities in support of specific projects/program. · Promotes strong linkages and exchanges between operations and programming teams, including in the field and other offices, to ensure the sharing of standard methodologies and expertise. · Provides added support to Program Coordinators as required. Operational Support: · Ensures that all policies, procedures, and practices align with IRC and donor requirements. · In coordination with Finance, be responsible for the development and submission of the consolidated monthly spending plan for the field activities. · Works daily with support staff to ensure proper daily support functions and compliance with IRC and donor policies. · Interacts with contractors in coordination with the Supply Chain team. · Ensures that the required documentation of supplies and transactions are completed to IRC standards. · Coordinate with the Finance Department to ensure that payments to vendors are made on time and without any unnecessary strain on the financial systems of IRC. Coordination & Representation: Serves as an active member of the country program’s Senior Management Team. Has knowledge of and provide input in discussions on safety and security for all staff, Ensure proactive communication within the Regional Office and HQ Support Departments as appropriate. Supports, where necessary, IRC partners assessment and improve/support their operational capacity Ensures IRC in-country legal registrations documents are in line and updated as per the Yemeni law Supports the Supply Chain Lead in coordinating with external entities like the log cluster for supplies and deliveries to the Yemen CP areas of operation. undefined Team Management and leadership: Promotes a supportive, solution-oriented, respectful, and inclusive management culture within the Ops team and in the Country Program in general. Implement personnel policies including regular one-on-one’s, ongoing coaching, performance evaluation, staff development & career pathways, and disciplinary measures. Ensure regular & reliable team meetings and maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable and empower staff to successfully perform in their positions. Ensures duty of care activities are regularly conducted within the team to promote staff well-being and keep morale high. Is mobile within the Country Program, visiting regularly field offices. Maintains constructive, proactive internal communication on the progress and obstacles faced by operations. Partnership Responsibilities: Member of the Partnership Working Group (PWG), and co-responsible for delivering the functions of the PWG, including through appropriate delegation, ensuring it drives cross-departmental collaboration and the effective and efficient management of partnerships under the direction of the SMT. Hold direct responsibility for defining and delivering the operations components of the Strategic Action Plan (SAP) partnership ambition across supply chain, ICT, administration, and field coordination. Work with SMT colleagues to establish and promote IRC’s internal capacity to partner, including the six building blocks for partnership success, and ensure the office consistently uses the Partnership Excellence for Equality and Results System (PEERS) so that partnership decisions and actions are driven by IRC’s partnership principles. Participate in collaborative partnership risk management, in particular through effective due diligence (including the Partnership Capacity Analysis), mitigation, and monitoring, ensuring material risks are managed jointly and proportionately without transferring risk to partners. Hold oversight responsibility for effective and timely partnership project support and other capacity sharing commitments as they relate to operations components, ensuring support strengthens systems and capacities that are responsive to each partner’s needs rather than replicating IRC’s systems and policies. Ensure operations engagement across Partnership Cycle Management, including partnership project opening, review, and closing meetings, capturing effective operational practices and lessons learned for future partnerships. Where IRC procures on behalf of a partner, ensure a partner procurement plan is agreed with the partner and the relevant technical lead at the outset of the partnership agreement, and that project budgets reflect fair market value. REQUIREMENTS: (Qualifications, Skills and Abilities): A. Education: • Bachelor’s degree in a relevant field such as Business Administration, Management, International Development, Social Sciences, or any related discipline. • Relevant professional training or certifications in project management, leadership, operations management, finance/budget management, safety and security, or humanitarian response are desirable. B. Experience: • At least five years of progressively responsible international work experience, including at least three years in a leadership role at the Senior Coordinator level in multi-site, multi-sectoral operations in a complex operating environment. • Demonstrated successful leadership and management experience with a multi-disciplinary team in a cross-cultural setting, including active mentoring and coaching. • Proven experience delivering appropriate levels of oversight of a portfolio consisting of a variety of complex, high-value donor-funded projects. • Previous experience working in the MENA region and/or with IRC is preferred. • Experience in IT and security is preferred. C. Skills and Abilities: • Ability to work, live and thrive in a complex environment. • Skilled at building trusting and effective relationships and coordinating operations within a large team. • Ability to respond to multiple priorities in a timely manner while producing high-quality outcomes. • Excellent leadership, people management, interpersonal and negotiation skills, with a demonstrated ability to develop harmonious teams in cross-cultural contexts. • Strong negotiation skills with contractors and vendors. • Strong budget and fiscal oversight capacities. • Established capacity to deal with ambiguity in stressful situations. `` D. Proficiencies: Fluency in English is required; fluency in Arabic is an asset. Strong proficiency in budget monitoring, fiscal oversight, and operational coordination. Proficiency in managing complex, multi-sectoral, donor-funded projects. Proficiency in coordination, communication, negotiation, and relationship-building. Proficiency in safety, security, IT, and risk management is preferred. Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Equality, Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, encompassing Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, disability or any other characteristic protected by applicable law. IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients. Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. Commitment to Client Responsiveness: By committing to Client-Centered Programming, at the IRC Yemen, we place the people we serve - our clients - at the center of our programming and services. The IRC Yemen Staff have an important role to play in supporting the implementation of client-responsive programming through raising awareness among the community and clients about the existing feedback mechanisms and how to use them including the response processes, access, and eligibility to services, and contribute to building an institutional culture that prompts staff to listen to clients. Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. Cookies: https://careers.rescue.org/us/en/cookiesettings

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. CONTEXTUAL BACKGROUND The International Rescue Committee (IRC) has worked across the Middle East, North Africa, and Ukraine (MENAU) region for more than twenty years, responding to some of the world’s most complex and protracted humanitarian crises. Today, more than 75 million people across the MENAU are in need of humanitarian assistance, as conflict, displacement, climate change, and economic instability continue to disrupt lives and limit access to essential services. Vulnerable groups—especially women, children, and people on the move—remain most at risk. With more than 1,000 staff working across Jordan, Lebanon, Libya, Syria, Yemen, and Ukraine, the IRC delivers integrated programs that meet both immediate and long-term needs improving access to health, safety, education, and economic wellbeing, and helping those affected by crisis to survive, recover, and rebuild their lives. The IRC launched an emergency health response in Yemen in 2012. Since then, and despite continued instability and conflict, the IRC has extended its presence throughout the country, implementing a diverse, integrated program of health, nutrition, WASH, protection, and cash programs. These programs prioritize local partnerships with both public institutions and civil society, and span emergency response, humanitarian, and recovery modalities, while serving vulnerable Yemenis including IDPs and returnees, migrants and refugees, women, children, and youth. SCOPE OF WORK The Country Director (CD) sets the strategic direction, leads all programs, emergency response, financial and operational matters, and oversees humanitarian access and the adherence to and application of security measures, as well as external relationships and partnerships in Yemen. As lead of the Senior Management Team (SMT), the CD ensures accountability of the SMT for the overall leadership and supervisory management of approximately 120 IRC staff and more than 400 incentive workers, programming, and operations, including program quality and accountability, stewardship of resources, staff safety and security, performance management, and external representation, for which the CD remains accountable. Success in this position requires an individual with exemplary, demonstrated leadership abilities who deploys strong communication and interpersonal skills effectively, both internally and externally. The successful candidate will demonstrate strong contextual analytical skills and an ability to translate the impact of geopolitical developments and rapidly changing humanitarian conditions into operational priorities and effective responses. They will build a network of partnerships, diversify program resources, and ensure organizational readiness to respond to emerging and escalating emergencies while maintaining continuity of critical humanitarian services. They will be directly responsible for the overall coordination and strategic direction of the country program; providing oversight and coaching for directly supervised senior managers; leading country program teams to identify, design, and deliver responsive, high-quality humanitarian, emergency response, early recovery, and development programs; ensuring the efficient management of public grants and private funds for results, compliance, and focused, timely reporting; and overseeing financial management and compliance systems. Major Responsibilities: Leadership and Representation Lead the country program by maintaining open and professional relations with colleagues, promoting a strong team spirit, and providing guidance, oversight, and resources to enable staff to perform successfully. Lead strategic representation and positioning with national and local authorities at various levels; donors (including institutional, non-institutional and private), European Union; UN and other international organizations; international and local NGOs; and networks such as INGO coordination mechanisms and appropriate working groups. Develop and maintain a high level of understanding of donor priorities and planned funding. Play a leadership role in efforts to improve humanitarian response coordination in Yemen Provide leadership for strong, mutually beneficial, and effective partnerships with Yemeni organizations. Seek out and pursue respectful and safe opportunities to raise the profile of the work of the IRC and its partners in Yemen, as well as the lives and the needs of the people the IRC seeks to serve. Lead country program collaboration with colleagues in the IRC’s MENAU region to deliver regional programming and advocacy. Ensure leadership and management processes enable the IRC to effectively adapt to contextual changes and fully leverage opportunities to expand humanitarian access and assistance. Collaborate closely with regional leadership and neighboring country programs to address cross-border and regional issues coherently and effectively. Strategic Direction, Program Quality and Growth Set the strategic vision and direction of the country program is aligned with IRC’s strategy to serve more people with the most responsive and highest quality programming possible and secure the resources necessary to do so. Ensure the strategy action plan is of quality, implemented and guides decision making, to achieve IRC’s ambitions in Yemen and contribute to IRC’s strategic objectives globally. Ensure program quality through consistent use throughout the country program of rigorous assessment, design, and proposal development and review processes; comprehensive monitoring & evaluation, accountability and learning systems; staff development investments; and partner organization capacity strengthening. Actively seek out and pursue opportunities to expand, in line with the IRC’s mission, humanitarian, resilience and development programming in Yemen, in terms of populations and areas served. Develop a deep understanding of the geopolitical landscape and remain current on context analysis and develop responsive strategies to ensure the IRC mission can be carried out appropriately in case of contextual changes. Ensure timely submission of competitive, responsive, and high-quality proposals, and support colleagues in negotiations with donors. Lead implementation of IRC’s objective of expanding partnerships with Yemeni civil society organizations, and ensuring strong collaborative, principled partnerships that deliver effective and efficient program outcomes. Remain current on national and regional issues impacting the country program and partners and develop responsive strategies to changing contexts. Ensure the SMT delivers the leadership, management structures, staffing skills and approaches, and operational systems required to ensure a coherent “one IRC” approach to achieve Yemen and regional objectives. Identify opportunities for appropriate expansion and growth of programs, supported by the acquisition and investment of human resources. Emergency Response Management Take primary responsibility for overall strategic and operational emergency response readiness and action for the country program. Lead Country Context Analysis, Emergency Response Planning and Strategy Development as well as In-Country Emergency Response Teams Ensure the country program maintains robust emergency preparedness and response capacity, including crisis management structures, clear decision-making protocols, and surge readiness to enable rapid operational scale-up or adaptation in volatile contexts. Lead and oversee the management timely, well-coordinated, and principled responses to emergencies, including conflict escalation, displacements, critical incidents, and program disruptions. Engage with Regional and Global Emergency Response Teams prior to, during and post emergency response, in line with organizational Emergency Guidelines. Represent IRC with peer organizations, and other emergency response agencies operating in Yemen. Ensure coordinated emergency response in the event of cross-border/regional emergencies. Safety and Security Management Take primary responsibility for overall management of safety and security for the country program. Lead and oversee the management of all security risks and incidents, ensure timely, well-coordinated, and ensure primacy of the wellbeing and security of our clients, staff and partners. Create and maintain a culture of safety and security awareness throughout the country program, including training and briefings that prepare all country program staff for security incident prevention and response. Keep security, evacuation, and contingency plans current and accessible to country program staff. Maintain close coordination and communication with the Regional Safety and Security Director on safety and security concerns and evolving issues that could adversely affect IRC staff or operations. Liaise with the regional office, with peer agencies and use the tools and information portals available to keep abreast of all security-related matters; In case of necessity, ensure adequate roll-out of emergency procedures. Staff Management and Development Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives and providing regular and timely performance feedback, and leading documented semi-annual performance reviews. Provide direct oversight and guidance to multi-disciplinary teams across cross-cultural settings, ensuring performance excellence and alignment with strategic objectives. Effectively manage staff across various functions and locations, including setting clear expectations, performance monitoring, and accountability frameworks. Lead sensitive and complex staff-related conversations (e.g., performance issues, conflict resolution) with professionalism, empathy, and respect. Mentor and coach high-potential staff to support career progression and leadership development within the organization. Promote a culture of continuous learning and knowledge sharing across teams and departments. Promote and monitor staff care and well-being. Support appropriate interventions in response to identified staff care needs of both national and international staff. Stewardship and Operational Management Drive operational excellence to achieve optimal efficiency and cost-effectiveness in all functions and operations of the country program. Oversee the development, deployment and utilization of financial and operational policies, procedures, and systems to deliver compliance with IRC and donor requirements. Ensure responsiveness and appropriate levels of in-person and remote support to all offices, especially in the areas of People and Culture, finance, and supply chain. Provide timely and effective oversight of the Yemen country program’s financial position. Maintain effective and coordinated budget monitoring processes for grant funds and discretionary funds. Ensure a country-wide culture of safeguarding, grounded in accountability, transparency, and survivor-centered response. Provide strategic leadership to mainstream safeguarding across all country program operations and partnerships, in line with IRC’s Safeguarding Policy. Key Working Relationships: Position Reports to: Regional Vice President - MENAU Position directly Supervises: A senior management team responsible for Programs, Operations, Finance, People and Culture, Field Management, and Safety & Security and Compliance and Risk Management. Key Internal Contacts: Country Program: All staff, Region: MENAU Regional Team, Head Office: Crisis Response and Recovery Department (CRRD), Ethics & Compliance, Operations and Strategy, Finance, Global Philanthropy & Partnerships, Technical Excellence and General Counsel. Key External Contacts: Partner organizations, host country government officials, public and private donor agencies, international and national NGOs, UN agencies PROFESSIONAL QUALIFICATIONS AND REQUIREMENTS: Strong leadership abilities and interpersonal skills, and ability to deploy strong communications effectively, both internally and externally, and in emergency operational contexts. Ability to build networks, partnerships and diversify program resources. Experience in a leadership role in conflict settings and situations of constrained humanitarian access required. Graduate degree in a relevant field. At least 12 years of dynamically responsible international work experience, including leadership at the Country Director level of multi-site, multi-sectoral operations in a complex operating environment, with demonstrated responsibility for emergency preparedness, crisis management, and operational response. Preference for experience in the MENAU Region. Fluency in English is required. Arabic is a preferred asset. Demonstrated Technical Skills: Superior communication skills, verbal and written. Experience in managing security in a complex and rapidly changing security context. Proven ability to negotiate and work with partner organizations. Strong budget and fiscal oversight capacities. Extensive representation and fundraising success, including prior experience with both institutional and private donors. Established capacity to handle stressful situations in a healthy, constructive manner. Ability to respond to multiple priorities in a timely manner, producing high-quality outcomes. Prior work experience and a keen understanding of political complexities in Yemen and the Middle East and North Africa region is preferred. Demonstrated Managerial/Leadership Competencies: Demonstrated successful leadership and management experience with a multi-disciplinary team in cross-cultural settings, including active mentoring and coaching. Analytical, strategic, and able to proactively develop solutions to complex challenges. Comfortable with ambiguity and decision making in a fast-paced environment. Effective in developing high-potential staff to achieve career growth and maximum contribution. Proven experience in managing high-quality programming that meets the needs of clients. Proven experience delivering appropriate levels of oversight of a portfolio consisting of a variety of complex, high-value donor-funded projects. Experience building personal networks at a senior level, resulting in securing new opportunities for the organization. Opportunity-awareness. A successful innovative approach to unpredictable programming, operational, and funding contexts. Ability to dispassionately represent program context, constraints, and successes to media, government, and other senior audiences. Highly resilient and comfortable working in an insecure environment with restricted personal freedoms. Ability to Travel: Position is primarily based in Aden, Yemen. Approximately 5-10 % outside the region for workshops, representation, and conferences. Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the country where this position is based and are currently residing outside of your home country, you may be eligible for an attractive relocation package. Eligibility is determined based on IRC's operational needs and specific role requirements. IRC strives to attract, motivate, and retain qualified national staff in our programs. Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and giving them greater influence over program design and delivery. Diversity and Inclusion: at IRC MENAU, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work. Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. Cookies: https://careers.rescue.org/us/en/cookiesettings

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The IRC responds to people’s acute and longer-term needs with integrated programs that improve health and safety, prioritize children’s education, foster economic wellbeing, and empower communities to regain control over their lives. Our work engages some of the most pressing issues in contemporary humanitarian action, including access, conflict sensitivity, coordination and impact. The IRC began its programs in Yemen in October 2012, establishing its presence in the south of the country in the Red Sea coastal city of Aden. Following the outbreak of war in March 2015 and the resulting humanitarian crisis, the IRC launched an emergency response in the southern governorates of Aden, Lahj, Abyan, Shabwah and Al Dhale, and later expanded. Yemen's operating environment requires a combination of direct implementation and partner-led approaches. The Grants Coordinator will support a diverse portfolio implemented across multiple geographic areas through both IRC teams and local partners, ensuring high-quality donor compliance, coordination, reporting, and award management. Our programs cover health, WASH, nutrition, economic recovery and development, education, child protection, and women’s protection and empowerment. The IRC has worked in the Middle East and North Africa (MENA) for more than forty years. Today, more than 2,200 staff work across the region, including in Iraq, Jordan, Lebanon, Libya, Syria and Yemen, supporting people affected by some of the world’s most complex and protracted humanitarian crises. Scope of work The Grants Coordinator manages a large, multi-donor grant portfolio for IRC Yemen and ensures the timely development, submission and reporting of funding proposals. The role covers all grants administration activities, including proposal development, donor compliance, contract management and internal and external reporting, while keeping systems and documentation current. The Grants Coordinator also leads process-improvement initiatives and provides training and mentoring to country program staff and partners to strengthen donor management and compliance. Job summary The Grants Coordinator is a strategic role responsible for managing IRC Yemen’s grant portfolio, ensuring compliance with donor requirements, and leading the development of high-quality proposals and reports. Reporting to the Deputy Director of Programs (DDP), the Grants Coordinator supervises the grants team, coordinates inter-departmental efforts to secure and manage funding, and serves as the primary focal point for donor communications and risk mitigation. The role requires exceptional organizational skills, advanced writing ability, and the capacity to work effectively in a complex, conflict-affected environment. The Grants Coordinator works closely with all departments, including program, METAL, finance, supply chain, HR and partnerships, and liaises with the regional office in Amman and with IRC headquarters grants and technical units. Working relations Reports to: Deputy Director of Programs (DDP) Directly supervises: Grants Manager, Grants Officer and Communications Senior Officer Key internal collaborators: Technical Program Coordinators, METAL staff, Field Coordinators, the Partnerships team, Finance and Supply Chain teams, the Awards Management Unit, and Regional and HQ Grants units External: Donor representatives, local partners, government counterparts, and clusters and working groups Main responsibilities Proposal development and business development Ensure that IRC’s proposal development system is understood and followed across management, program, finance and operations, resulting in timely, high-quality submissions. With the DDP and HQ colleagues, proactively identify new funding opportunities by monitoring donor strategies, policies and funding trends, and keep the opportunity pipeline up to date. Support the DDP and technical leads in new program design and in maintaining the Yemen business development strategy, in line with the country Strategic Action Plan (SAP). Prepare for and lead Go/No-Go meetings for funding opportunities as required. Oversee the development of all concept notes and proposals, acting as lead writer or editor, and develop efficient process-management tools for proposal development. Define and communicate clear roles, responsibilities and timelines for each department, and facilitate cross-departmental coordination. Review all proposal documents to ensure coherence across narratives, logframes and budgets, and ensure that outputs are accurate, complete, compliant with the solicitation and submitted on time. Interpret donor solicitations and donor-specific rules and regulations to ensure responsive and compliant proposal design. Act as focal point with HQ and external consultants during proposal review, editing and submission. Grants administration Maintain a broad and deep understanding of IRC policies and of the terms and conditions across the grant portfolio and ensure that the Grants unit develops and maintains the procedures needed to apply them. Review donor agreements and coordinate their review and signature with the relevant HQ offices; coordinate approval of pre-award spending as required. Coordinate all project revisions, amendments, extensions and budget realignments, in consultation with the DDP. Ensure timely and productive facilitation of Project Cycle Management (PCM) meetings, including design, opening, implementation, closing and lessons-learned meetings; capture action points and follow up to completion. Maintain and regularly disseminate the grants tracker, including grant opening and closing dates, and share portfolio updates internally and with the Awards Management Unit. Work with the Finance team to review spending plans and financial health, and to ensure effective spending, amendments, and closeout. Ensure that the Opportunity Tracking Information System (OTIS) is updated and maintained throughout the award lifecycle. Ensure that the grants filing system is respected and that all donor contractual documents, reports and key correspondence are filed consistently in up-to-date shared libraries. Ensure that all communication with IRC colleagues and donors is constructive, clear and organized. Act as focal point for communication with HQ on all grants administration functions. Donor compliance and relations Serve as first point of contact for grants and compliance questions in-country, and advise staff (including senior management, finance and procurement) on resolving compliance issues. Coordinate with HQ on specialized compliance matters as required. Proactively assess risks in managing donor contracts throughout the project cycle; anticipate them, inform and support all concerned, including the Senior Management Team (SMT), to take timely mitigation measures. Raise compliance issues early with program staff, the DDP and the SMT, and flag any projected inability to meet contractual obligations, reporting deadlines, spend rates or significant budget variances. Develop and update compliance cheat sheets for all grants. In coordination with the DDP and the Policy, Advocacy and Communications Coordinator, help ensure appropriate and effective IRC and donor visibility at program sites and in materials. Support donor visits and field monitoring, working with staff to plan and run them smoothly. Reporting Oversee the development and delivery of all internal and external reports in collaboration with the program, finance, supply chain and METAL teams. Maintain a comprehensive reporting tracker and regularly update relevant team members on upcoming deadlines and specific report requirements. Lead the production of well-written, high-quality reports that meet donor and IRC requirements. Review all reports and supporting documents for completeness and accuracy. Coordinate HQ and technical unit reviews and approvals before donor submission. Ensure strict compliance with internal and donor deadlines. Team leadership and staff management Supervise the Grants team and provide on-the-job training, especially in proposal development and report writing. Set clear expectations and annual performance objectives, give regular and timely feedback, and complete documented semi-annual performance reviews and probationary reviews. Hold regular one-to-one meetings with each direct report, at minimum monthly. Ensure clear roles and responsibilities and a logical portfolio allocation across team members. Provide development plans that build technical capacity, encourage knowledge sharing within the team, and support career growth. Oversee recruitment of new staff as required, and ensure comprehensive onboarding and training for new hires. Approve and manage time, attendance and leave requests to ensure adequate coverage; ensure accurate, timely timesheet submission. Work with Human Resources to identify, document and address performance issues in line with national staff employment policies. Promote staff care and well-being, model healthy work-life balance, and support appropriate responses to identified staff care needs. Act in accordance with the IRC Global HR Policies and Procedures, and model a high standard of compliance with all applicable policies. Partnerships and program approach Help ensure that Go/No-Go discussions and program design are consistent with the SAP partnership ambition and program approach. Embody IRC’s partnership values (partner as equals, partner first) and engage partners proactively in program design and development. Promote full partner collaboration in program design and resource allocation, and in key program delivery decisions through PCM. Ensure that IRC’s partnership strategy, approach and management are well represented and resourced in donor proposals and reports. Participate in due diligence and collaborative partnership risk management as appropriate, and support negotiation of partner sub-award agreements with the Partnerships Lead, the Awards Management Unit and the Compliance Unit. Coordinate with the Partnerships Lead to obtain any donor approvals relating to partnerships. Provide training, coaching and mentoring to partners on grants management, compliance, business development and proposal writing, in line with partner project support plans. Participate in reviewing the performance of the partner, of IRC and of the partnership, including successes, challenges and lessons learned. Serve as a member of the PWG and share responsibility for delivering its functions. Representation and country program management In coordination with the DDP, build and maintain effective working relationships with donors, government actors, UN agencies, international and local NGOs, local partners and other stakeholders, and represent IRC in relevant meetings, consultations and forums. Contribute actively to country program strategy discussions, including SAP revision. Stay up to date on new IRC priorities, policies and process changes, and keep the Grants, Partnerships and METAL teams informed. Provide training and mentoring to country program staff on donor compliance, program reporting and proposal development. Perform other relevant duties as assigned by the supervisor to further IRC programs. Requirements Education Bachelor’s degree in international development, social sciences, business administration or a related field. Equivalent experience in a similar role may be considered in place of formal education. Training in grants management, donor compliance or project cycle management is preferred. Experience At least five years of humanitarian grants management experience in a multi-donor, multi-sector environment. Demonstrated experience supervising and developing a team. Demonstrated experience in an inter-departmental coordination role, balancing the priorities of a range of stakeholders. Extensive experience leading the development of large, multi-sector funding proposals. Advanced skills in drafting and compiling donor reports, including coordinating inputs and producing complex documents across departments. In-depth knowledge of institutional donor compliance. Knowledge ECHO, EU, FCDO, GFFO, SIDA, BMZ and USAID requirements is a particular advantage. Experience in a conflict-affected or protracted crisis setting is strongly preferred; experience in a range of operational settings is preferred. Skills and abilities Exceptional English writing and editing skills, with the ability to draft and edit detailed donor documents with minimal oversight. Proven program design, METAL, logframe and budget-building skills. Strong leadership, coaching and team-management skills, including the ability to lead a team in a complex working environment. Strong organizational and time-management skills, with the ability to prioritize multiple tasks and deadlines. Proven ability to collaborate with cross-functional teams and stakeholders, and to represent IRC effectively with donors. Strong analytical and problem-solving skills, with meticulous attention to detail. Strong cross-cultural communication skills, and sensitivity to interpersonal differences and a range of viewpoints. Reliable, patient and resilient; able to work independently in a fast-paced, insecure environment with restricted personal freedoms. Full professional competency in Microsoft Office, especially Word, Excel, PowerPoint and Outlook. Strong commitment to IRC’s vision, mission and core values. Language and travel Language: Fluency in written and spoken English is required. Arabic is desirable. Travel: Occasional travel to program sites, subject to security conditions. Commitment to client responsiveness: IRC Yemen places the people we serve, our clients, at the center of our programming. Staff have an important role in supporting client-responsive programming by raising awareness among communities and clients of existing feedback mechanisms, how to use them, and how to access services and understand eligibility, and by helping build an institutional culture that listens to clients and uses their feedback to shape program design and delivery. Returning national candidates: We strongly encourage national and returning national candidates to apply. If you are a citizen of Yemen currently residing outside your home country, you may be eligible for a relocation package, depending on IRC’s operational needs and the requirements of the role. Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. Cookies: https://careers.rescue.org/us/en/cookiesettings

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Al Dhale, and expanded later in Sana’a and Hodeidah in the North. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment. The International Rescue Committee (IRC) have been working in the Middle East and North Africa (MENA) for more than forty years. Today, the IRC has more than 2,200 staff working across the region, including in Iraq, Jordan, Lebanon, Libya, Syria, and Yemen to support those affected by some of the world’s most complex and protracted humanitarian crises. Job Overview IRC Yemen is seeking motivated and enthusiastic interns to join various departments and gain practical experience in a professional humanitarian work environment. This internship program provides learning opportunities, supports professional development, and helps recent graduates build the skills needed for future careers. Available Internship Areas Human Resources Finance Supply Chain Information Technology METAL Health and Nutrition Environmental Health (WASH) Protection Grants Partnerships Eligibility Requirements Recent graduate within the last two years. Strong communication and interpersonal skills. Good knowledge of Microsoft Office applications. Ability to work effectively in a multicultural environment. Demonstrated willingness to learn and develop professionally. Fluency in Arabic and good English language skills. Learning Opportunities Interns will have the opportunity to: Gain hands-on experience in humanitarian programming and operations. Work alongside experienced professionals. Develop technical and professional competencies. Strengthen teamwork, communication, and problem-solving abilities. Build knowledge of humanitarian principles and practices. Application Requirements Interested candidates should submit the following: Updated CV/Resume. Cover Letter indicating the preferred internship area. Academic transcript and/or graduation certificate. Important Note Applications will be reviewed on a rolling basis. Early applications are encouraged, as the position may be filled before the closing date. Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, disability or any other characteristic protected by applicable law. IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients. Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. Commitment to Client Responsiveness: By committing to Client-Centered Programming, at the IRC Yemen, we place the people we serve - our clients - at the center of our programming and services. The IRC Yemen Staff have an important role to play in supporting the implementation of client-responsive programming through raising awareness among the community and clients about the existing feedback mechanisms and how to use them including the response processes, access, and eligibility to services, and contribute to building an institutional culture that prompts staff to listen to clients. Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.