About VHI “Vision Hope International e.V. is a humanitarian and development organization working with local communities and authorities in the Middle East and North Africa (MENA) region to transform societies in greatest need. Our aim is to alleviate extreme poverty by providing food security for families, protection and education for orphans, community integration for refugees and people with disabilities, and sustainable development that promotes human well-being. For more information about our organization, please visit our website at www.vision-hope.org.” Job Description: Milhan Integrated Lifesaving support Project Manager will be based on Mahwit office which will be responsible for project management. Responsibilities include managing timelines, tracking progress, generating reports, and addressing challenges. The role involves liaising with clusters to foster collaboration. Additionally, the Project Manager oversees budget alignment, conducts field supervision, and supports gap analyses to enhance humanitarian response. He/s is also responsible for reporting all project activities according to the timeline and within the allocated budget. He/s is fully responsible for following update of GSM of OCHA, Moreover, he/s has to coordinate closely with all team members, stakeholders, and beneficiaries in the targeted Areas. Duties and Responsibilities 1- Project Planning: ▪ Project manager will be responsible for all VHI integrated Lifesaving support project for all project sectors (Health, Nutrition, WASH and FSAC) ▪ Organize planning meetings with relevant parties to develop an annual action plan and budget, including specific milestones. ▪ Monitor project activities and progress, ensuring adherence to quality standards. ▪ Review and manage operational plans based on funding agency requirements. ▪ Prepare monthly and quarterly work plans aligned with annual priorities. 2- Budgeting Management: ▪ Supervision Budget tracker ensures no overspent-on budget line. ▪ Work and oversee the budget line. ▪ Ensure spending budget aligns with VHI policy and donor guidance. 3- Staff Management:

About VHI “Vision Hope International e.V. is a humanitarian and development organization working with local communities and authorities in the Middle East and North Africa (MENA) region to transform societies in greatest need. Our aim is to alleviate extreme poverty by providing food security for families, protection and education for orphans, community integration for refugees and people with disabilities, and sustainable development that promotes human well-being. For more information about our organization, please visit our website at www.vision-hope.org.”

About VHI “Vision Hope International e.V. is a humanitarian and development organization working with local communities and authorities in the Middle East and North Africa (MENA) region to transform societies in greatest need. Our aim is to alleviate extreme poverty by providing food security for families, protection and education for orphans, community integration for refugees and people with disabilities, and sustainable development that promotes human well-being. For more information about our organization, please visit our website at www.vision-hope.org.” Job Description: The Community Mobilizer is responsible for mobilizing and engaging the community in the project intervention areas, ensuring effective communication and participation in project activities. Duties and Responsibilities • Develop and implement a community mobilization plan in collaboration with the project team. • Support teams in developing monthly and quarterly work plans, including messages to be prioritized and demonstrations to take place. • Organize and facilitate community meetings, workshops, and awareness campaigns. • Promote the project's objectives and activities to community members through various communication channels. • Organize training and exposure to improve the knowledge and skills of the targeted communities and volunteers to deliver high-quality community-based activities. • Conduct monthly meetings with project staff to discuss all related issues and to put a plan for the coming period. • Build and maintain effective relationships with community leaders, and relevant stakeholders. • Mobilize and engage community members to actively participate in project activities.

The Role: Oxfam Yemen Program is looking for a Country Finance Manager to contribute to the provision of management and operational services (including maintaining an accurate financial records and reports) within Yemen programme as per Oxfam’s procedures and systems, to enable the delivery of key support activities and help other staff within the area to perform effectively, to lead the finance teams and ensure provision of quality logistics support to all operations in country, including emergency response programmes, resilience and development programmes. The role of the Country Finance Manager is to provide guidance and management of Oxfam’s Finance processes and procedures through ways of working, training, and ongoing communication and collaboration with Country Management Team, Programme, and Support staff. This role provides financial advice and support for Oxfam’s “One Program” approach including humanitarian, development, and campaign & advocacy. A primary objective of this post is to build capacity and capability through effective mentoring of the logistics staff at all levels of the operation, including communication and training to partner organisations. Key Responsibilities: Financial Management – 40% Managing the monthly soft and hard financial month close matters, with the country finance team, and timely reporting there on to BSM and CMT. Provides direction to the Finance team on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies. Ensures the programme is complying with financial standards set by Oxfam GB. Weekly meeting with senior finance team for regular review of accounts. Objectives reviews on Quarterly basis. Weekly task setting for finance team and downward. Weekly review of the finance team tasks. Ensure effective coordination of Oxfam’s financial input in large scale emergencies. Ensure that Oxfam’s Finance work is coordinated with Donors, local Government, Project partners, and OI affiliates working in the area / region. To observe financial activities in the field offices and report on areas of possible risk to the organization To provide and maintain good accounting and financial system for partner organizations financial reporting, including management and capacity buildings. To ensure all Oxfam local partners are financial capacity to the financial requirements suitable for the conflict and remain operational and fit for purpose. Ensure the timely preparation of top up requests to the RC as per agreed deadlines, Oversee communication and management of the relation with the bank and other external stakeholders (tax authorities, local authorities, external auditors) Proactive support and advice to programme staff and partners in relation to finance issues/activities Advise on, train, and enforce compliance to mandatory procedures and Oxfam’s systems (People Soft and CRIMSON), Review and advice on partnership agreements and partners’ financial reports With support from the Finance team, ensure consolidation of reports from partners and preparation of timely high-quality donor reports To ensure that partner’s financial procedures are monitored, and their internal financial systems are credible. Provide advice and capacity building as appropriate Budget Drafting and Budget Monitoring – 20% Directs annual budgeting and planning process for the Programme's Global Budget in close liaison with the Business Support Manager, CD and Programme Managers, Programme Coordinators and Departmental Heads. Update of Global budget, after one week of each project approval. Supervision of the monthly BvA drafting. Assisting BvA sessions with CMT and PMs to get the BvA comments on each budget. Quarterly updating of CoP Budgets. Directing donor accountant ability coordinators on budget re-alignments, in coordination with management. Highlighting for BSM, CD, and CMT for any possible significant variance on budget spending matters. Produces monthly financial management information for the Country Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities. Directing the “Donor Accountability Coordinators” for mid-month meeting with other finance team, in for the timely handling of over/under spending on contract budgets Financial and Donor Reporting’s – 20% Liaises with the donor accountants, and funding team to ensure that all donor reporting requirements are met, including proposals, budgets and donor reporting liaising as required. Sign off the donor reports, after review and getting confirmation by financial system data. Reporting on local authorities finance related requirements including taxation, social security, and any other local authorities. Provides direct support to the BSM and Programmes, and CMT on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring high standard of financial standards are met. People Management – 10% Supervises the finance teams reporting to this role on regular basis. For the finance staff and especially reporting to CFM role, draft the capacity building plans, execute the capacity building plans. Evaluate the staff against the JP and job purpose time to time, and at least once a quarter. Do the annual evaluation and provide inputs to the further capacity enhance of the departmental staff. Ensuring that each team member of the department perform the assigned duties as per the highest standards, organization rules and regulations. Each department member is aware about, understand, and adhere to the compliance requirement set by donors, local authorities and as per country regulations. General departmental Administration - 7%: To ensure that the Oxfam financial department systems, procedures and working practices are adhered to Oxfam procedures and are in integration and harmony of all other departments. To ensure that the proper archiving and storing system are maintained to keep all the financial records safe and retained as per the compliances requirement of donors. To ensure proper decorum in finance office, and department staff respect and always follow the organization values. Be part of the procurement committee time to time and advice on financial matters to the procurement committee members. To attend staff meeting and other related meeting where financial inputs are necessary. Follow the Code of conduct at all time and report any misconduct at per HR procedures. Adhere to all applicable Standard Operating Procedures (SoPs), rules and regulations, and report any non-compliances when observed. Security - 1%: Follow all Standard Operating Procedures (SoP) of Security and safety. To work closely with relevant staff to ensure that all Oxfam staff adhere the security protocols Upon need and advice, collaborate with the Security and Safety unit, and Field Security Focal to train staff in security management as may be requested Report any security misconduct and security accident, as per SoP. Team support – 2%: To assist in review of the job descriptions for finance staff as may be required To assist in recruitment, of department staff as may be required. To conduct training and capacity building sessions to the department teams and partner staff. To set objectives for the staff reporting to this role and other department members personnel as may be requested. to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles What we are looking for: An ideal candidate for the role will have: Essential Graduate (or comparable experience) in a relevant field, Significant management experience (3 to 5 years) in similar position preferably gained in a similar organization or significant experience in similar role in Humanitarian organization. Diplomacy, tact and negotiating skills. Team-working skills. Flexibility under pressure and in response to changing needs. Attention to detail and excellent numeracy. Qualifications and/or extensive experience in: finance, accounting or business management, team support and communications. Work experience in humanitarian programmes. Good written and spoken English. Ability to keep clear and concise records Self-Awareness Mutual accountability Relationship building Leadership competencies: Strategic thinking: Focus on wider system by providing timely quality reports processes for overall department. Watching consequences and ready to mitigate the risks of the department functions process. Strengthening the system: Watch out for making the department related internal control easy, comprehendible, and easily compliable. Solution Oriented: Solutions to department functions problems/challenges for providing more support to overall country programs. Focus on overall impact of work rather on only department area of operations. Getting more familiar with the complex systems and environment. Working more and more with teams. Understanding and getting familiar with the cross function’s linkage and coordination. Strategic thinking: Focus on wider system by providing timely quality reports processes for overall department. Watching consequences and ready to mitigate the risks of the department functions process. Strengthening the system: Watch out for making the department related internal control easy, comprehendible, and easily compliable. Solution Oriented: Solutions to department functions problems/challenges for providing more support to overall country programs. Desirable Previous overseas work experience, ideally with non-governmental organisations would be an advantage. Financial management ability in integration with other programmatic Matters. Working knowledge of Arabic. We offer: We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. You can read more about all Oxfam has to offer here.

Background Since 2015, Yemen has been experiencing one of the world's worst protracted humanitarian and development crises. GDP per capita declined from USD1,557.6 in 2014 to USD 650.3 in 2022 (World Bank). The war has caused government fragmentation, severe economic decline, food insecurity, damage to infrastructure, the collapse of essential services, and 4.5 million people are estimated to remain displaced (OCHA 2023). As per the 2024 Humanitarian Response Plan, 18.2 million people – more than half of the entire population - require some form of humanitarian aid and protection, over 17.6 million people were food insecure. Due to the conflict and other factors, Yemen has increasingly relied upon food imports to feed its people. The Port of Aden under the Yemen Gulf of Aden Ports Corporation (YGAPC) and the Port of Mukalla under the Yemen Arabian Sea Ports Corporation (YASPC) form essential maritime facilities aiding humanitarian activities in Yemen. The ports serve as the main gateway for all cargo entering Yemen. The Port of Aden receives around 50 ships per month carrying fuel, food (90 per cent of Yemen’s food is imported), construction materials and other goods. The Port of Mukalla, in 2020, was handling 40,000 TEU per year. Both ports have been affected by the protracted conflict and lack of maintenance. Due to the absence of investment, spare parts, maintenance, and outdated systems for port operations, both ports have limited capacity to handle incoming vessels, leading to excessive anchorage and berthing times. This initiative intends to enhance anchorage and berthing capacities at the Ports of Aden and Mukalla by reducing average monthly waiting times. The project aims at strengthening the operational capacity of the Ports of Aden and Mukalla through the rehabilitation of damaged facilities and procurement of necessary parts and equipment to contribute to the efficient and cost-effective delivery of humanitarian assistance to the Yemeni population. UNDP Yemen seeks to hire an Operations Associate to support the implementation of the project described above. Duties and Responsibilities Under the direct supervision of the Project Manager, the Operations Associate will provide support and services ensuring high quality, accuracy, and consistency of work. She/He will work in close collaboration with the project staff, operations, and programme as required to exchange information and support project delivery as guided by the Project Manager. Key Functions: Assist and support the project team through compiling information with the procurement processes including preparation, and conduct of Requests for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receipt of quotations, bids, or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Assist the project team with the purchase of materials for the project through the procurement department and the preparation of purchase orders and contracts, ensuring their accuracy, completeness, and clarity. Ensure that all POs are duly prepared and dispatched, and that timely corrective actions are taken on POs with budget check errors or other issues. Where applicable, ensure that procurement processes consider gender-responsive criteria and promote equitable participation of suppliers, including women-owned and gender-inclusive enterprises Support and assist in the logistics preparation of training sessions, events, workshops, meetings, and other activities pertaining to project work, ensuring that these activities are planned and implemented in a gender-sensitive manner, promoting inclusive participation, and addressing the specific needs of all genders. Perform financial duties related to the implementation of the activities for the programme development and submit progress financial reports to UNDP in accordance with the reporting schedule. Support in the programme tasks as the Secretariat for the Projects’ Board (calling for meetings, preparing and distributing an agenda, steering discussions, writing the minutes of meetings, following up on decisions, keeping members informed on progress, etc.), ensuring that all communications and processes are gender-sensitive and promote inclusive participation and representation of all genders in decision-making Financial resources management: Contribute to the management of the project’s components financial resources including the preparation/updates of the projects` work and budget plans, record keeping, accounting, and reporting by the key Implementing Partners; share accountability and prepare all necessary financial reports to accompany the project's quarterly and annual work plans and reports by participating fully in the process of quarterly and annual planning of the programme activities. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical Competencies: Thematic AreaNameDefinition Administration & Operations Documents and records management Overall document (hard or electronic) management; registry and retention policy including storing and archiving. Administration & Operations Events management (including retrerats, trainings and meetings) Support office with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. Business Management Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns. Business management Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed. Business Management Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate Channels. Business management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. 2030 Agenda: People Gender UNDP’s Gender Equality Seal Initiative Required Skills and Experience Education requirements Minimum of Secondary education or; Bachelor’s degree in business or public administration, or related filed will be given a due consideration but not a requirement. Min. years of relevant work experience At least 7 years relevant experience associated with secondary education is required or at least 4 years of relevant experience associated with university degree is required in the operations or any relevant related field is required Required Skills Proven ability in work plan preparation. Excellent and demonstrated communication, consultation, negotiation, and writing skills Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement. Desired skills in addition to the competencies covered in the Competencies section Previous experience with UNDP or other UN organizations would be a strong advantage. Proven organizational, financial, inventory, and budgetary skills as well as familiarity with financial and technical rules, regulations, and procedures relevant to budget management, implementation, and optimal cost recovery is an advantage. Good working knowledge of and demonstrated ability in project management. Experience in the use of (Resource Management Systems) such as Atlas and/or Quantum. Required Language(s) Fluency in both written and spoken English and Arabic required. Professional Certificates NA > Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.